If you have some names that have more than just first name and last name, then you will have to do some initial preparation to make the list consistent. You can even sort by multiple words in one go. When items to be filed are a combination of people and things, file the people first. How do I file someone with two last names, is the second last name taken into consideration? "The teacher wanted to learn her students' names, so she would alphabetize them to create the seating arrangement in class." Alphabetize by the first element of a hyphenated name: Sackville-West, Victoria. Include a comma after every last name and in-between different authors' names. Think of your future first-grader learning to write their name! How to alphabetize in Excel by last name. I was just wondering, how do you file when a person has two last names? Personally, do what you want. How do you alphabetize for a husband and wife with two different last names? Filing is done by units. Following this rule requires that you know the nationality of the author, or at least their last name. if you wish to change it you would need now to do a for,al name change by petition to the court. APA gives the examples of "V.-G. Nguyen" in-text and "Girard, J.-B." Some people adopt their middle name as their "handle", and downplay their given first name. It won't create a problem except to the point that spacing on papers etc. No. When words have the same first two letters, default to the third letter, and so on. You will list both last names with the space between as your last name on all documents as last names. In the American cultural tradition, if you are alphabetizing according to surname, unless the maiden name and married name are hyphenated, you would list in alphabetical order of the last name. I suspect that this is a style guide issue rather than a general rule of English usage. When an author has only one name, how do you cite the Author’s Name? In a full name listing, the suffix follows the last name because the person is primarily known by is given name and surname, the suffix being a secondary piece of information. Remove List Duplicates. However, I checked around and the most common method seems to be “Last, First Middle, suffix”. How do you alphabetize an author with only one name? Look at the third letter. It will use a special algorithm to detect the last name in each name and will alphabetize your list accordingly. The Hispanic names normally are composed by the father surname and then the mother maiden name and finally the person names. Move on to last names that start with the letter "B." Example: Mr. Nathan Andrews and Ms. Samantha Davis-Andrews Look at the second letter. The differing practices can be confusing for someone unfamiliar with Spanish, but the Spanish way of doing things has been around for hundreds of years. Cite in-text a hyphenated last name as you would any other reference, but leave out suffixes. For a work with no author named, alphabetize by the first word in the title other than A, An, or The. If you have a list of names you need to have arranged in alphabetical order, you probably don't want that done by the first name. The husband name will be addressed as Mr. with his full name. Alphabetize by the last name when the author uses two names without a hyphen: Thomas, Elizabeth Marshall. Hi, I'm doing some filing and work and I'm a new employee. But then again, a 20 letter, 7 syllable last name seems a bit of a mouthful. Alphabetize by Last Name. (1965). Continue until you reorganize the entire list. For example, if you have a name such as Mary Ann Smith, you will need to replace the space between "Mary" and "Ann" with a nonbreaking space (Ctrl+Shift+Space) to make Word treat "Mary Ann" as one word. Otherwise, alphabetize by last name: Maupassant, Guy de. Suppose you had a list arranged last name first, like in the following image. If you give The Alphabetizer a list of names, and you need to alphabetize that list by last name, like for a list of wedding guests, insurance companies, lawyers, etc, please choose this option. While doing the filing I noticed that two options were going on: #1 - Filing by Maiden Name #2 - Filing by Married Name Now this became confusing because their filing system is not correct. Since there are a few common ways to write names in English, you may sometimes find yourself in a situation when the entries start with the first name while you need to alphabetize them by the last name: Excel's sort options cannot help in this case, so let's resort to formulas. You want to alphabetize that list by the last name, but then you also want to do a second alphabetization by the first name. File names of people before names of items. How to address the envelope: When the wife has chosen to hyphenate her married name, you should address the envelope as Ms. or Mrs., with her first name and then her hyphenated last name. However, you would never use #5 unless you knew that Mr. Smith likes to be referred to in this way. If two people share the same last name, you advance to the second unit, which is their first names. Now your child will learn what to do with last names such as McAfee, Macauley, and O’Kearney; book titles that start with The; and numbers. Now, last names can also be compound, as coming from two lineages (hyphenated) or coming from French influence with the structure "de la" "del" "de los"...(sign of a noble last names) a. Tell students to recite the alphabet silently to themselves, or have the class recite the alphabet in unison before tackling this task. Alphabetize the group of "A" names, for example, by using the second letter in the last name. This is an easy one. Abbreviate and hyphenate the initials if the author has a two-part, hyphenated first name in both in-text citations and in the references. Most do not. I work for a Doctor who had both of his parents last names. But before starting with the steps, you need to know the basic concepts about alphabetize. Consider last names that begin with Mac or Mc as all being spelled Mac in the reference list. For multiple last names that begin with the same letter, look at the second letter. Are you stumped by source templates' Can't ever find the media item you need' Please share your "how do I do that'" moments with everyone. For example: APA Style One Name Author Reference. No problem. Include a period after every initial. If you want to learn how to alphabetize, you came to the right place.Below are easy steps that will help you understand the process as well as have a general idea about the topic. Once the wedding is over and you're ready to adopt a hyphenated last name, you'll need your marriage certificate to initiate the change. Learning how to alphabetize in Word can save you loads of time and effort when you want to sort, organize, or classify text in tables, lists, or columns.The method you use depends on the way your text is set up, as well as the version of Word you are using. If the last name is hyphenated, generally treat them as one word. I think if you have a hyphenated last name, it's obvious that the names are inseparable. Two years after we got married, I went down to the Social Security office, replaced my middle name with my maiden name, and took my husband’s last name as my own. 1 Questions & Answers Place. 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